Streamlining HR Operations with Zoho People
How TEKYDOCT digitised and centralised HR operations for Heidelberg Materials Butra Sdn Bhd — end-to-end attendance, leave, timesheets and approvals with mobile access.
- Client
- Heidelberg Materials Butra Sdn Bhd
- Industry
- Cement Manufacturing
- Location
- Brunei
- Solutions Implemented
- Zoho People
- Implementation Partner
- TEKYDOCT · Authorized Zoho Partner
// Overview
Heidelberg Materials Butra Sdn Bhd is a producer of high-quality cement, known for its commitment to delivering products that meet the highest standards of quality and sustainability. With a strong focus on continuous innovation and improvement, the organization consistently enhances its products and services to meet evolving industry demands. Operating with multiple departments and a growing workforce, the company required a structured and scalable approach to manage HR processes effectively. The organization partnered with TEKYDOCT, an Authorized Zoho Partner, to implement and customize Zoho People for end-to-end attendance and leave management system.
// The work
Challenge, approach, result.
Objective & Scope
To digitize and centralize HR operations into a unified platform, improving workforce visibility, automating attendance and leave processes, streamlining approvals, and reducing manual HR workload.
- Employee database setup and organizational hierarchy configuration.
- Attendance automation with location validation.
- Leave management workflows and policies.
- Timesheet tracking and productivity monitoring.
- Multi-level approval workflows.
- Reporting and dashboard setup for management visibility.
Our Approach
TEKYDOCT designed and implemented a structured HR operation system tailored to the organization's operational needs — covering core HR, attendance, leave, timesheet, approval, reporting, and data migration.
- Core HR Setup — employee master database, department + designation configuration, reporting hierarchy and role-based access permissions.
- Attendance Management — mobile + web attendance, location-based check-in, shift schedules, department-specific weekends and automated late-login rules.
- Attendance Regularization — structured regularization workflows with manager-based dual-level validation.
- Leave Management — leave types, policies, balance tracking and dual-level approval workflows.
- Timesheet Management — categories by work type, submission + approval workflows, and productivity tracking.
- Approval Automation — routing based on reporting hierarchy with real-time notifications.
- Reporting & Insights — attendance, leave and productivity reports plus department-level dashboards.
- Data Migration & System Validation — employee data + leave-balance migration, end-to-end workflow testing and fine-tuning.
Results Achieved
Zoho People transformed HR operations into a streamlined, automated, and scalable system — better workforce management, improved operational efficiency and a foundation for data-driven HR decision-making.
- Centralized HR operations into a single, unified digital platform.
- Improved workforce visibility across departments and roles.
- Automated attendance and leave processes, reducing manual effort.
- Faster and more structured approval workflows with clear accountability.
- Accurate tracking of working hours, attendance, and productivity.
- Readily available payroll inputs such as attendance and LOP data.
- Enhanced management visibility through real-time dashboards and reports.
- Improved employee experience with mobile accessibility and transparent processes.
// Key functional modules delivered
One platform, every workflow.
The key modules delivered in this Zoho People implementation are below. Hover any module to see what it covers.
Foundation
Core HR Setup
Employee master database configured with departments and designations · reporting hierarchy for a clear role-based structure · role-based access permissions for secure data handling.
Attendance
Attendance Management & Regularization
Mobile + web attendance with location-based check-in for field and on-site employees · shift schedules and department-specific weekend policies · automated late-login tracking · structured regularization workflows with dual-level manager validation.
Time off
Leave Management
Leave types, policies and balance tracking with dual-level approval workflows. Accurate tracking aligned with organizational policies.
Timesheet + Approvals
Timesheet & Approval Automation
Timesheet categories by work type with submission and approval workflows · productivity tracking · approval routing based on reporting hierarchy with real-time notifications for approvals and actions.
Live visibility
Reporting & Insights
Attendance, leave and productivity reports · department-level insights and management dashboards · real-time visibility into workforce performance.
Cutover
Data Migration & System Validation
Migrated employee data and leave balances · end-to-end testing of workflows and configurations · fine-tuned the system for operational accuracy and reliability.
// Technology stack
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