Streamlining HR Operations with Zoho People

Client

Heidelberg Materials Butra

Industry

Cement Manufacturing

Location

Brunei

Solutions Implemented

Zoho People

Implementation Partner

TekyDoct (Authorized Zoho Partner)

Overview

Heidelberg Materials Butra is a producer of high-quality cement, known for its commitment to delivering products that meet the highest standards of quality and sustainability. With a strong focus on continuous innovation and improvement, the organization consistently enhances its products and services to meet evolving industry demands.

Operating with multiple departments and a growing workforce, the company required a structured and scalable approach to manage HR processes effectively. 

The organization partnered with TekyDoct, an Authorized Zoho Partner, to implement and customize Zoho People for end-to-end attendance and leave management system.

Objective

To digitize and centralize HR operations into a unified platform, improving workforce visibility, automating attendance and leave processes, streamlining approvals, and reducing manual HR workload.

Scope of Implementation

  • Employee database setup and organizational hierarchy configuration
  • Attendance automation with location validation
  • Leave management workflows and policies
  • Timesheet tracking and productivity monitoring
  • Multi-level approval workflows
  • Reporting and dashboard setup for management visibility

Our Approach

TekyDoct designed and implemented a structured HR operation system tailored to the organization’s operational needs

Core HR Setup

◉ Configured employee master database with departments and designations
◉ Established reporting hierarchy for clear role-based structure
◉ Enabled role-based access permissions for secure data handling

Attendance Management

◉ Implemented mobile and web-based attendance systems
◉ Enabled location-based check-in for field and on-site employees
◉ Configured shift schedules and department-specific weekend policies
◉ Automated attendance rules including late login tracking and notifications

Attendance Regularization

◉ Introduced structured regularization workflows
◉ Enabled manager-based approval system with dual-level validation

Leave Management

◉ Configured leave types, policies, and balance tracking
◉ Implemented dual-level approval workflows for leave requests
◉ Ensured accurate tracking aligned with organizational policies

Timesheet Management

◉ Defined timesheet categories based on work types
◉ Enabled submission and approval workflows
◉ Configured productivity tracking for better workforce insights

Approval Automation

◉ Automated approval routing based on reporting hierarchy
◉ Enabled real-time notifications for approvals and actions

Reporting & Insights

◉ Set up attendance, leave, and productivity reports
◉ Enabled department-level insights and management dashboards
◉ Provided real-time visibility into workforce performance

Data Migration & System Validation

◉ Migrated employee data and leave balances
◉ Conducted end-to-end testing of workflows and configurations
◉ Fine-tuned system for operational accuracy and reliability

Key Features Delivered

  • Mobile app access for employees to manage attendance, leave, and timesheets
  • Mobile app access for employees to manage attendance, leave, and timesheets
  • Web and mobile dashboards for management oversight
  • Automated notifications for late logins and approvals

Key Features Delivered

  • Support for multiple departments with different weekend configurations
  • Real-time availability of attendance and LOP (Loss of Pay) data for payroll processing
  • Seamless coordination between HR, employees, and management

Results Achieved

Centralized HR operations into a single, unified digital platform

Improved workforce visibility across departments and roles

Automated attendance and leave processes, reducing manual effort

Faster and more structured approval workflows with clear accountability

Accurate tracking of working hours, attendance, and productivity

Readily available payroll inputs such as attendance and LOP data

Enhanced management visibility through real-time dashboards and reports

Improved employee experience with mobile accessibility and transparent processes

With Zoho People, the organization successfully transformed its HR operations into a streamlined, automated, and scalable system. The implementation enabled better workforce management, improved operational efficiency, and provided the foundation for data-driven HR decision-making.

Authorized Zoho Partner

Service

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